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NECMER/active

NECMER/active

Terms & Conditions

1. About these terms

By registering for the NECMERactive Winter Games Edition IV, you agree to these terms. They are a binding agreement between you (the "Athlete") and NECMER Active Foundation (the "Organiser").

  • Organiser: NECMER Active Foundation, Borpara, Bongaigaon, Assam 783380

  • Event: NECMERactive Winter Games, Edition IV (the "Event")

  • Date: Sunday, 20 December 2026

  • Venue: Borpara Rajahuwa Khelpathar, Bongaigaon, Assam 783380

  • Website: www.necmeractive.com

 

Please read these terms with our [Refund and Cancellation Policy] and [Privacy Policy]

2. Eligibility

  1. You must be at least 18 years old on 20 December 2026.

  2. Masters (40+): you must be 40 or older on 20 December 2026. In GRIT DUO MASTERS, both athletes must meet this rule.

  3. GRIT DUO 2026: teams have two athletes of the same gender, entered in the Male or Female category. Partners can be from different gyms. Mixed teams (1 Male & 1 Female) are also allowed to participate; but they shall compete in the GRIT DUO Male/Men category with a bonus of "-30 seconds" from the final completion time.

  4. PURE 2026: this is an individual event. You enter the Male or Female category, or the matching Masters category.

  5. You may enter [ONE GAME ONLY / BOTH GRIT DUO AND PURE]. Each entry is paid for separately.

  6. You must carry a valid government photo ID on event day. Your age and identity will be checked at check-in.

  7. If you give false age, identity or category details, you will be disqualified. Any prize you won will be forfeited, and your fee will not be refunded.

3. Registration and payment

  1. You register only through the official website, using Razorpay's secure payment pages. Payment can be made by UPI, debit or credit card, or net banking.

  2. Your registration is confirmed only when payment succeeds and you receive a confirmation from us by email or WhatsApp. A screenshot of a payment page does not count as confirmation.

  3. All fees are in Indian Rupees (INR) and include any applicable taxes. A GRIT DUO fee covers both athletes in the team.

  4. Online Registration closes on 19th Dec 2026 or when a category is full, whichever comes first. Places are given in the order payments are received.

  5. You must give accurate details: names, date of birth, phone number, gym (if any) and an emergency contact.

  6. The Organiser does not store your card or bank details. Razorpay processes all payments under its own terms and security standards.

  7. If you are charged but receive no confirmation within 24 hours, write to necmeractive@gmail.com with your payment ID. If you are charged twice for the same entry, the extra payment will be refunded in full.

4. Cancellation, refunds and transfers

  1. Entry fees are non-refundable once your registration is confirmed. This includes withdrawal, injury, illness, travel problems and failing to turn up on event day. The exceptions are listed below.

  2. Transfer to another athlete: you may transfer your place to another eligible athlete until [TRANSFER DEADLINE - 19 December 2026]. Email necmeractive@gmail.com with both athletes' details. In GRIT DUO, one partner may be replaced on the same terms.

  3. Change of category: you may move to another category until [TRANSFER DEADLINE] if you are eligible and places remain. Any difference in fee must be paid before the change is made.

  4. Duplicate or failed payments: these are refunded in full.

  5. Cancellation by the Organiser: see section 5.

  6. Approved refunds go back to the original payment method within 7–10 working days of approval. Your bank may take longer to credit it. Razorpay or bank processing charges ARE deducted.

5. Changes, postponement and cancellation by the Organiser

  1. The Organiser may change the schedule, venue layout, heat times, workouts, movement standards or category structure. Such changes are made for safety, fairness or practical reasons. Registered athletes will be told by email or WhatsApp.

  2. If fewer than 10 athletes or teams register in a category, the Organiser may merge it with another category. In that case, you may choose to move to another category or receive a full refund instead.

  3. Postponement: if the Event is postponed, your registration carries over to the new date. If you cannot attend the new date, you may ask for a refund within 7 days of the announcement.

  4. Cancellation by the Organiser: if the Organiser cancels the Event and does not reschedule it, the entry fee is refunded in full.

  5. Events beyond our control: these include extreme weather, natural disaster, epidemic, government or administrative orders, withdrawal of permissions, civil unrest and similar events. If the Event cannot go ahead because of one of these, the Organiser will offer a transfer to a later edition or a partial refund. A partial refund means the fee minus costs already spent.

6. Health, risk and medical care

  1. Fitness declaration: by registering, you confirm three things. You are in good health. You are trained for strenuous exercise, including heavy lifting and running. You have no medical condition that makes taking part unsafe. If you are unsure, consult a doctor before the Event.

  2. Assumption of risk: hybrid fitness and powerlifting carry real risks. These include muscle and joint injuries, fractures, heat or cold stress and cardiac events, which can in rare cases be serious. You take part voluntarily and accept these risks.

  3. Duty to stop: you must stop at once if you feel unwell, dizzy or injured, or if you have chest pain. You must tell a judge or the medical team immediately.

  4. Medical team's decision: an ambulance, a doctor and a nurse will be on site. If the medical team or the head judge decides you are unfit to continue, you will be withdrawn. Their decision is final.

  5. Consent to treatment: you consent to first aid and emergency treatment by the on-site medical team. You also consent to being taken to the nearest hospital if needed. Costs beyond on-site first aid are your responsibility.

  6. Insurance: the Organiser DOES NOT PROVIDE personal accident insurance for athletes. You are advised to have your own health or accident cover.

  7. Banned substances: do not compete under the influence of alcohol, recreational drugs or banned performance-enhancing substances. The Organiser may refuse entry to, or disqualify, any athlete suspected of doing so.

7. Rules, conduct and disqualification

  1. You must follow the rulebook and movement standards that the Organiser shares before the Event. You must also follow judges' instructions on the day.

  2. You must report for check-in and your heat or flight at the times you are given. If you miss your slot, you may lose your place without a refund.

  3. Only Organiser-approved equipment may be used.

  4. Treat judges, volunteers, other athletes and spectators with respect. The Organiser may warn, penalise or disqualify any athlete for:

    1. abusive, threatening or unsportsmanlike behaviour

    2. cheating, or deliberately breaking movement standards

    3. damaging equipment or the venue

    4. ignoring safety instructions

  5. A disqualified athlete loses any placing or prize and does not get a refund. Your gym or team may be named in any related announcement.

  6. Coaches, supporters and spectators must stay out of competition areas unless the Organiser allows them in.

8. Judging, results and appeals

  1. GRIT DUO 2026: teams are ranked by finishing time. Penalties apply for reps that miss the standard or for incomplete stations. The details are in the rulebook.

  2. PURE 2026: each lifter gets two attempts at squat, bench press and deadlift. The best successful attempt in each lift is added together, and the total is scored using the Wilks formula. Lifters weigh in at check-in, and that bodyweight is used for scoring.

  3. A judge's call on a rep or lift is final.

  4. A score or ranking can be appealed only by the athlete, or one member of the team. You must appeal to the head judge within 15 minutes of results being posted for that category. Appeals are decided by the head judge and one senior judge from Power Of Fitness, and their decision is final.

  5. Results are provisional until announced at the prize ceremony. The Organiser may correct clear errors in scoring or data entry.

9. Prizes and taxes

  1. The total prize pool is ₹2,00,000. The amount for each category and position is published on the official Instagram Handle. If a category is merged or has few entries, the Organiser may change that category's prizes. Any change will be announced before the Event.

  2. Cash prizes are paid by either by Cash-In-Hand or bank transfer or UPI to the winning athlete on the day of the Event.

  3. Non-cash prizes, vouchers and finisher badges come from sponsors. They are subject to the sponsor's own terms.

10. Other Terms

Photography & Videography -

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The Event will be photographed, filmed and may be live-streamed. By registering, you allow the Organiser and its sponsors and media partners to use your name, image, voice, performance and results in Event coverage and promotion. This permission applies in any media and continues after the Event, without payment to you.

 

If you do not want to appear in marketing material, email necmeractive@gmail.com before the Event. Coverage of results and general crowd shots may still include you.

 

Personal data -

 

We collect your name, date of birth, contact details, gym, emergency contact and results. We use them to run the Event, verify eligibility, publish results, pay prizes and contact you about this and future editions.

 

Your data is shared only where needed to run the Event. That includes Razorpay, judges, the medical team and, for prize winners, tax authorities. Your contact details are not sold. We handle your data in line with India's Digital Personal Data Protection Act, 2023 and our [Privacy Policy]. To ask for a copy of your data, a correction or deletion, email necmeractive@gmail.com.

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Liability -

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  1. To the extent the law allows, the Organiser is not liable for injury, illness, loss or damage arising from your participation. This covers the Organiser's volunteers, judges, sponsors and venue owners too. It does not cover harm caused by their gross negligence or wilful misconduct.

  2. If the Organiser is found liable to you for any reason, its total liability is limited to the entry fee you paid.

  3. Personal belongings: you are responsible for your own belongings. The Organiser is not liable for loss, theft or damage, including items left at any bag-drop area.

  4. Indemnity: you will compensate the Organiser for any claim, loss or cost caused by you breaking these terms or by your misconduct at the Event.

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Governing law -

These terms are governed by the laws of India. Any dispute will first be raised in writing with the Organiser so it can be settled amicably. If that fails, the courts at Bongaigaon, Assam have exclusive jurisdiction.

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Changes to these terms -

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The Organiser may update these terms before the Event. The current version is always on the website with its last-updated date. Major changes will be sent to registered athletes. Taking part in the Event means you accept the version in force on event day.

 

Contact -

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NECMER Active Foundation, Borpara, Bongaigaon, Assam 783380

  • Phone and WhatsApp: +91 90836 23579

  • Email: necmeractive@gmail.com

Last updated: 20 October, 2026

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